Executive Assistant

Job Type Full-time

The EA works closely and effectively with the CEO to keep him well informed of upcoming commitments , responsibilities and follows up appropriately, also acts as a liaison between the CEO and the other departments whenever needed. Moreover, she supervises the office administration team.

Responsibilities

  • Handle all the logistical aspects of the business trips. 
  • Plan for the company’s internal events. 
  • Handle administrative tasks for the CEO including managing his calendar. 
  • Taking minutes for the company-wide meetings, and any business meetings whenever necessary. 
  • Supervising the office administration team and providing constructive feedback regularly. 
  • Update and document all the needed policies and processes for the office administration department. 
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary. 
  • Edits and completes first drafts for written communications to external stakeholders. 
  • Maintain the efficiency of the purchasing system . 
  • Keep a keen eye on the cleaning process. 
  • Maintains the company mobile and internet lines working effectively. 
  • Responding to the company WhatsApp messages in a professional manner. 

Qualifications

  • Bachelor degree preferably in a related field. 
  • Minimum 5 years of experience in an administrative role, reporting directly to upper management. 
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge 
  • Experience developing internal processes. 
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once. 
  • Strong ability in using MS Office (MS Excel and MS Powerpoint, in particular).
  • Fluent in English.
  • Outstanding level of written and verbal communication and interpersonal skills.
  • Ability to handle data with confidentiality.

Apply Now

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