Administrative Specialist

Job Type Full-time

Responsibilities

  • Organizing and coordinating administration duties and office procedures.
  • Tracking stocks/inventory of office supplies and placing orders when necessary. 
  • Managing the petty cash and sending a monthly report of it to the finance dept.
  • Maintaining and repairing all infrastructures, landlines, electricity, lightning and air conditioning issues. 
  • Communicating with relevant agencies to produce travel itineraries for business directors and employee events. 
  • Managing outgoing posts and recording data on special deliveries. 
  • Ensuring the frequent cleaning, hygiene and maintenance to maintain the company’s image. 
  • Supervising administrative staff (office assistants) and dividing responsibilities to ensure performance.
  • Organizing and coordinating internal and external events/meetings. 
  • Organizing traveling arrangements for staff which includes; Visas, issuing tickets, hotel and transportation (local & abroad).
  • Formatting information for internal  communication – memos, emails, meeting invitations and presentations
  • Scheduling and attending meetings, creating agendas and taking minutes.
  • Working closely with the HR and marketing team in the employer branding activities.
  • Handling employee benefits that are provided by the company through the administration department such as: Prophet Mohamed birthday sweets for employees.

Qualifications

  • Bachelor degree preferably in a related field.
  • 3+ years of professional experience in an administrative role. 
  • Proficiency in English.
  • Written and verbal communication skills
  • Attention to details
  • Ability to work in teams
  • Problem Solving skills
  • Flexible team player willing to do what it takes to get the job done and adaptable
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Time-management skills

Apply Now

We are always open to welcome new talents. Send your application here.